EXECUTIVE ASSISTANT to President (mill valley)

February 8, 2010 | By Geekmom In Administrative |

EXECUTIVE ASSISTANT to the PRESIDENT

Status: Full-time

Location: Primarily telecommuting, working as needed in Mill Valley office

President of growing leadership development consultancy looking for an Executive Assistant.

Stand & Deliver Group, based in Mill Valley, coaches senior executives and emerging leaders seeking to develop their leadership presence and create greater levels of influence through the spoken word. We are looking for an Executive Assistant to the President to join our team. We offer competitive salary, flexible work hours, telecommuting, and an opportunity to be a part of at team that transforms peoples’ lives.

The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks with poise and professionalism. The candidate needs to be exceedingly well organized and flexible and must enjoy the administrative challenges of supporting a small, global team of diverse people and programs while working independently with little supervision.

The ideal candidate will possess:

• Outstanding written, oral and interpersonal communication skills, with knowledge of modern business communication, including style and format of email, letters, memoranda, minutes and reports

• The highest degree of professionalism, discretion and sensitivity to global, multi-cultural business environments

• Accuracy and attention to detail

• Ability to set priorities, meet deadlines, and deliver results

• Strong problem-solving and analytical skills

• Flexibility and the ability to manage changing priorities with enthusiasm

• Comfort taking initiative, being resourceful and working independently, often in the absence of direct supervision

• A keen interest in theater and/or the development of human potential

Responsibilities may include but are not limited to:

• Managing president’s calendar and scheduling appointments

• Making global travel arrangements

• Managing data-sharing, documentation and record keeping for global team

• Providing daily finance support

• Setting up and managing CRM database

• Developing consistent templates & standards for written communication (business letters, presentations, Word documents, etc.)

• Ensuring website is fresh and current

• Planning and coordinating special events and training programs

MUST HAVE:

• 2+ years experience supporting at the executive level

• Comfort working on a Mac, including fluency in native Mac programs such as iCal and Mail

• Excellent calendar management skills, including the coordination of complex executive meetings in multiple time zones

• Experience managing global travel arrangements

• Experience assisting management with the creation of PowerPoint presentations

• Expert mastery of MS Office suite, including Word, Excel, PowerPoint

AND

• Must be available to travel internationally on occasion

• Must be available for occasional early morning or late night calls due to global client base

STRONGLY PREFER:

• Support experience in a professional services, sales or marketing environment

• Experience working with and coordinating global teams

• A strong process orientation with demonstrated success creating and/or modifying processes

• Bookkeeping, AP/AR experience

• Experience using CRM tools such as salesforce.com

If you think you’d like to be a part of this transformational team, please send cover letter and resume to SDGrecruiting@gmail.com.